iLet Properties Complaints Procedure

We are committed to providing a professional service to all our clients and customers. When something goes wrong, we need you to tell us about it. This will help us to improve our standards. If you have a complaint, please put it in writing to:

THE MANAGER: FOJOL UDDIN

ILET PROPERTIES

6 BRIDGE STREET

NORTHAMPTON

NN1 1NW

Or by email at: fj@iletnorthampton.co.uk

In order to resolve your complaint, we would ask that you include the following information and evidence, if applicable:

An outline of your complaint explaining why you feel that we have fallen short of our service on this occasion

What you would like us to do to resolve it

Any specific details that you feel would assist us with resolving your complaint including names of the person you have spoken to in connection with the complaint, time(s) and Date(s) of the incidence(s), any written correspondence in connection with your complaint, any other document in support of your complaint

We will then respond in line with the time frames set out below (if you feel we have not sought to address your complaints within eight weeks, you may be able to refer your complaint to the Property Ombudsman to consider without our final viewpoint on the matter).

What will happen next?

• We will send you a letter acknowledging receipt of you complaint within three working days of receiving it, enclosing a copy of this procedure.
• We will then investigate your complaint. This will normally be dealt with by the office manager who will review your file and speak to the member of staff who dealt with you. A formal written outcome of our investigation will be sent to you within 15 working days of sending the acknowledgement letter.
• If, at this stage, you are still not satisfied, you should contact us again and we will arrange for a separate review to take place by a senior member of staff.
• We will write to you within 15 working days of receiving your request for a review, confirming our final viewpoint on the matter.

If you remain dissatisfied, you can then contact The Property Ombudsman to request an independent review:

The Property Ombudsman Ltd

Milford House

43-45 Milford Street

Salisbury

Wiltshire

SP1 2BP

01722 333 306

www.tpos.co.uk

Please note the following:

You will need to submit your complaint to The Property Ombudsman within 12 months of receiving our final viewpoint letter, including any evidence to support your case.

The Property Ombudsman requires that all complaints are addressed through this in-house complaints procedure, before being submitted for an independent review.